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Home  :  Instruction  :  Special Education  :  Travel Forms and Guidelines

TRAVEL POLICY FOR LPSS

Mileage Reimbursement:

*Mileage reports must be turned in to the Accounts Payable department by the 3rd working day following the month the travel occurred.  Therefore, the Special Education department must get them at the end of each month so they can be processed.  Any travel reports received after that date will be paid the following month.  Mileage should be turned in monthly.  If an unforseen incident occurs and you must submit more that one month at a time, each month must be on a separate mileage form.   

Please note failure to submit paperwork properly could result in your paperwork being returned and delay of your reimbursement. 

* The mileage reimbursement rate changes annually every January 1st.  It is automatically set to the IRS business standard mileage rate in effect for the calendar year.  A memo is sent addressed to all employees receiving mileage reimbursement indicating the new rate.  Please know that mileage starts from your normal first work site or home, whichever is lesser.  The miles must be driven by the employer.

The Auto Mileage Reimbursement Request Form is available on the website at  http://www.lpssonline.com/site711.php.  Please indicate a change of address by stating "new address" and the highlight. 

TRAVELING IN OUR OUT OF TOWN FOR CONFERENCE

* Before traveling you must turn in travel request form with either or both the registration form and/or agenda to conference for approval from Priscilla Deville, Director of Special Education.  Failure to do so,  will result in you being liable for your own expenses.

When traveling by air, you may be charged for baggage.  Special Education will pay for (1) baggage charge within weight restrictions to and from your destination.  You will need to turn in a receipt to get reimbursed.  Each employee must pay for their baggage charge, we will not reimburse anyone for paying for another persons baggage.

All receipts must be originals for reimbursements.

http://www.lpssonline.com/site792.php This website will give the full policy.

When turning in end of the month travel for conferences, meetings etc. you must always have the agenda and any original receipts to be reimbursed.  Also, you must have the per diem for where you are attending and that website is http://irs.gov/pub/irs-pdf/p1542.pdf, make sure you are on table 4. 

Mileage Reimbursement Request

Travel Expense Diary

Travel Short Form for conferences/meetings etc

If you sleep overnight you must fill out the NCR travel form for overnight stay.  You can get this from the Special Education Department.

 

WHEN YOUR TRIP IS COMPLETE AND YOU ARE UNSURE OF WHAT TO TURN IN PLEASE CALL MICHELLE BROUSSARD AT 521-7228.

Click here for directions/mileage to schools from Central Office.